CHAPTER III
Procedure for meetings of the Authority

13.

Meetings of the Authority.

There shall be not less than two ordinary meetings of the Authority in a year on such dates and at such places as the Chairman may think fit and the interval between any two ordinary meetings shall not, in any case, be longer than eight months.

14.

Power to call meetings

(1)

The Chairman may, at any time, call a meeting of the Authority and may do so if a requisition for a meeting is presented to him in writing by at least ten members,

(2)

The Chairman may require any officer of the Authority or invite any person of standing who has sufficient knowledge, experience or background in a subject relating or relevant to any matter under consideration of the Authority, to attend any meeting of the Authority, but such officer or person shall not be entitled to vote.

(3)

At least fourteen clear days before any meeting of the Authority, notice of the time and place of the intended meeting signed by the secretary shall be sent to the Central Government and left at or posted to the address of every members.
Provided that in case of urgency, a special meeting of the authority may be summoned at any time by the Chairman, who shall inform, at least seven clear days in advance, the Central Government and the members of the subject, matter for discussion and the reasons for which he considers the summoning of such meeting urgently.

(4)

Notwithstanding anything contained in this rule, the central Government may, at any time call a meeting of the authority.

15.

(1)

No business shall be transacted at a meeting of the authority unless there are present at such meeting at least ten members.

(2)

If at any time the number of members present at a meeting is less than the number of members specified in sub rule (1), the person presiding shall adjourn the meeting to a date not later than three days from the date of such meeting after informing the members of the date, time and place of the adjourned meeting, and it shall thereupon be lawful for the person presiding at such adjourned meeting to dispose of the business intended to be transacted at the original meeting, irrespective of the number of members present.

Chairman of meetings:
The Chairman shall preside over every meeting of the Authority and in his absence the Vice-Chairman shall preside, and if both the Chairman and Vice-Chairman are absent, the members present at the meeting shall elect one from among themselves to preside over such meeting.

17.

Agenda

(1)

The Chairman shall cause to be prepared and circulated to the Central Government and among the members of the Authority at least ten days before a meeting of the Authority a list of business to be transacted at such meetings.

(2)

No business not included in the agenda shall be transacted at a meeting of the Authority without the permission of the Chairman.

18.

Voting

(1)

Every question brought before a meeting of the Authority shall be decided by a majority of the Members present and voting.

(2)

In the case of an equality of votes, the Chairman, the Vice-Chairman or the member presiding over such meeting shall have second or casting vote.

19.

Business by circulation

(1)

Any Business which is to be transacted by the authority may, if the Chairman so directs, be referred to the members (other than members who are not in India) by circulation of papers and copies of papers so circulated shall also be sent to the Central Government.

(2)

Any proposal or resolution circulated under sub- rule (1) and approved by the majority of the members who have recorded their views in writing shall be as effectual and binding as if such proposal or resolution were decided by the majority of the members at a meeting.
Provided that at least ten members of the Board have recorded their views on the proposal or resolution:
Provided further that when a proposal resolution is referred to the members by circulation, any five members may require that the proposal or resolution be referred to members at a meeting and thereupon such reference shall be made to members at a meeting of the Authority provided also that the recourse to circulating resolutions may be adopted only in unavoidable cases.

(3)

where any business is referred to members under sub-section (1), a period of not less than ten clear days shall be allowed for the receipt of replies from member and such period shall be reckoned from the date on which the notices of business is issued

(4)

If a proposal or resolution is circulated under this rule, the result of the circulation shall be communicated all the members and to the Central Government.

(5)

All decisions on questions arrived at by circulation of papers shall be placed at the next meeting the Authority for record.

20.

Record of business

(1)

A record shall be maintained by the secretary  of all items of business transacted by the Authority and copies of such record shall be forwarded to the Central Government immediately after these are ready.

(2)

When a business is transacted by circulation of papers  under rule 19, a record of business so transacted shall be signed by the Chairman.

(3)

The record of business is transacted at every meeting of the Authority shall be signed by the Chairman, the Vice-Chairman or as the case may b e, the member presiding over such meeting

21.

Review

(1)

The Central Government may, for reasons to be recorded in writing, review any decision of the Authority and pass such order in such manner as it thinks fit.

(2)

A copy of every order passed under sub-rule (1) shall be sent to the Authority by the Central Government.

(3)

On receipt of a copy of the order under sub-rule(2), the Authority may make a representation to the Central Government against the said order and the Central Government, may, after considering such representation, either cancel, modify or confirm the order passed by it under sub-rule (1), or take such other action as may in its opinion be just or expedient.

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